Executive Administrative Assistant

HR Mokena, Illinois

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Description

Provisur is an industry leader that pushes the boundaries of ingenuity, bringing precision-engineered food processing equipment, aftermarket parts and service to customers around the world. We specialize in defrosting, grinding, mixing, separating, forming, and slicing equipment, offering leading brands and solutions across diverse applications. Our company culture is built on collaboration, continuous improvement, and a commitment to excellence. We take pride in empowering our employees, offering opportunities for professional growth, and creating an environment where everyone plays a role in our shared success. Join us and be part of an innovative, forward-thinking global team that is shaping the future of food processing. Learn more by exploring our videos at jobs.jobvite.com/provisur!
 
As an Executive Administrative Assistant, you will provide high-level administrative support to our Further Processing President. This person will be responsible for supporting with calendaring, travel arrangements, special projects, and research. Must be well organized, detail oriented, flexible, and enjoy the administrative challenges of supporting business leaders with operations around the world. This position will be based in Mokena, IL.

 What You’ll do:      
  • Proactively manage complex, fast-paced executive calendars and schedules
  • Coordinate meetings, calls, video conferences with seamless logistics and follow-up
  • Prepare and submit executive expense reports accurately and timely
  • Draft, edit, and handle professional and confidential correspondence
  • Partner with Travel to arrange detailed and complex travel itineraries and agendas
  • Prepare presentations, reports, and materials for executive and cross-functional initiatives
  • Conduct research and maintain organized physical and electronic records
  • Coordinate legal document execution, tracking, and submission
  • Support planning and execution of off-site meetings and conferences
  • Attend meetings as needed to provide administrative and logistical support
What you won't do:
  • Suffer from boredom - you’ll always do and learn new things with colleagues around the world
  • Max out - you’ll grow and advance as quickly as your skills and desires allow
Who You Are:
  • A person who enjoys interacting with others and likes to build relationships
  • A skilled problem solver and self-starter; able to work independently and with a team
  • Someone with excellent interpersonal and communication skills who manages their time well
What You’ll Need:
  • Associates degree or 3 to 5 years of administrative assistant experience, which includes support for special projects and confidential work
  •  Bachelor's Degree preferred
  • Proficiency using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
  • Poised, articulate, and consistently project a positive, professional image in all dealings and interactions with internal and external customers
  • Ability to use good judgment and discretion daily as well as when presented with confidential information
  • Excellent organizational, time management, oral and written communication skills
  • International experience and global understanding

What You’ll Enjoy:

  • Healthy work/life balance on a team that collaborates well and truly enjoys working together.
  • Environment where we promote from within, cross-train and provide ongoing skill development.
  • Robust benefits package including great health insurance, holiday pay, and employee referral bonuses.
  • Retirement savings (401k) opportunities
  • Paid Time Off (PTO)
  • A hybrid work schedule
  • Continuing Education Assistance

Pay Range: The compensation range below reflects a good faith estimate of starting base pay for full-time employment at the time of posting. The pay range may be higher or lower based on geographic location, and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, and certifications.

$35.00 - $40.00 per hour.

Provisur is a proud Equal Opportunity Employer (EOE) and provides an environment of diversity, equality, and inclusion (DEI) to all employees and applicants, regardless of a person’s age, race, color, physical or mental disability, genetic information, gender, gender identity or expression, marital status, medical condition, ancestry, military or veteran status, national origin, religion, religious creed, sex, sexual orientation, or any other protected status under federal, state, or local law.

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